1. Safety Procedures
2. Chairman’s Welcome
3. To receive and approve apologies for absence and agree any future actions
4. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25
5. To consider applications from members for dispensations
6. Public participation
7. Chairman’s Announcements
8. To receive and approve the minutes of the Full Council Meeting held on the 15^th July 2026 and the Chairman to sign them
9. Matters arising from the minutes and a report on progress of actions, for information only
10. To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions
11. To receive reports on the payments, receipts and bank reconciliation for the month of July 2026 and agree any future actions
12. To ratify the Card payments for the month of July 2026 and agree any future actions
13. To authorise payment of accounts for the month of August 2026 and agree any future actions (up to date list to be tabled at the meeting)
14. To receive a recommendation from the Finance, Resources and Projects Committee to write off the unpaid invoice for chocolate reindeer as a donation in support of the community and agree any future actions.
15. To receive an update on S106 funds and agree any future actions.
16. To receive the grant application from Cornwall Prostate Support Association and additional information requested, agree any future actions and any associated expenditure.
17. To receive additional information regarding the request from Illogan Parish Churchyard regarding the Illogan Review Article ‘Illogan Parish Regeneration Group Update: Use of Transferred Funds’, agree any future actions and any associated expenditure.
18. To receive and update from the meeting with the sports clubs regarding the changing facilities, agree any future actions and any associated expenditure.
19. To receive an update on the MSAS units, agree any future actions and any associated expenditure.
20. To consider the management, maintenance, and future development of parish council facilities; to receive a report from Council Officers, including Health and Safety; and to agree any appropriate future actions and associated expenditure.
21. To receive correspondence from the 8^th July 2026 until the 11^th August 2026, agree any appropriate responses and any future actions
22. To receive reports from the Cornwall Councillors
23. To receive a 2-minute update from committee chairmen and note the minutes of the Governance Review Committee meetings held on the 8^th and 22^nd July 2026.
24. To receive a 2-minute update from committee chairmen and note the minutes of the Climate, Environment and Planning Committee meetings held on the 15^th July and 5^th August 2026.
25. To receive a 2-minute update from committee chairmen and note the minutes of the Community Events Committee meeting held on the 4^th August 2026.
26. To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Councillors who have attended training courses or conferences
27. To consider items to be discussed at future meetings; agree where to discuss and timescales
28. Date & time of next meeting:

Wednesday 16^th September 2026, 7pm in Illogan Parish Council Community Office.

29. That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed
30. To receive quotes to Clear and Re-Tarmac the Footpath from Penwartha Estate to Paynters Lane, appoint a contractor, agree any future actions and any associated expenditure.
31. To receive applications for the vacant position of Councillor, speak to candidates individually and consider any future actions
32. To re-admit members of the press and public
33. To co-opt up to a Councillor to the Illogan Ward of the Council and co-opted Councillors to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

Given under my hand this day Wednesday 12^th August 2026.

Sarah Rimell, Clerk to the Council

The public is reminded that these are DRAFT minutes, which means that they are not approved at the time of publication and may be subject to amendment before final approval at the next Parish Council meeting.  The agreed minutes will be uploaded once they have been agreed by the Council at the appropriate meeting.

Draft Minutes of the Full Council Meeting held in Illogan Parish Council Community Office, Trevelyan Road, Illogan on Wednesday 19^th August at 7.00pm.

Present:

Councillors Gary Cullimore (Chairman), Dave Crabtree (Vice Chairman), Anne Edwards, David Ekinsmyth, Graham Ford, Paul Holmes, Tara O’Donnell, Jean Pollock, Jenna Simmons, Lee Simmons, Suzanne Simmons, Stefan Szoka and Maggie Thompson.

In attendance:

Mrs Sarah Rimell, Clerk; and 23 members of the public (until points mentioned).

The Chairman explained the safety procedures.

FC26/08/1            Chairman’s welcome

The Chairman welcomed everyone to the meeting.

FC26/08/2            To receive and approve apologies for absence and agree any future actions

There were no apologies received; all members were present.

FC26/08/3            Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25

Councillor Mrs Edwards declared an interest in the request for funds from the Illogan Parish Regeneration Group as her husband volunteers in St Illogan Parish Churchyard.

FC26/08/4            To consider applications from members for dispensations

There were no applications for dispensations.

FC26/08/5            Public participation

Illogan Park Changing Facilities

Representatives of Illogan Park Rugby Club and members of the public highlighted the importance of both the changing facilities and sporting activities at Illogan Park. The park has a long and proud tradition of hosting sport, and the changing facilities are considered essential to the continued provision of these activities.

It was noted that the benefits of local sports clubs extend far beyond the players themselves, positively impacting families, spectators, local businesses, and the wider community. Participation in sport was recognised as making a significant contribution to both physical and mental wellbeing.

Representatives of Illogan Park Rugby Club advised that they had secured funding, hoped to obtain donated materials, and had offered the services of skilled and qualified volunteers to support refurbishment works. They expressed a desire to work in partnership with Illogan Parish Council to restore the changing facilities to a usable standard and ensure their long-term future for the benefit of the community.

Councillor Mrs Edwards left the meeting.

Illogan Churchyard

The churchyard sustained significant damage during Storm Goretti, necessitating essential tree works to ensure the area remained safe and accessible for all visitors. To help fund these works, the churchyard volunteers applied for financial support from the Regeneration Group Fund and submitted the required quotation. The volunteers also work alongside the tree surgeons to assist with the project, helping to minimise overall costs.

Illogan Parish Fair

Councillor Mrs Edwards re-entered the meeting.

• The event was described as a great success, with strong attendance and a large number of entries in both the Horticultural and Domestic Show and the Scarecrow competition.
• Visitors enjoyed a range of attractions including:
• Cream teas on the lawn at Maningham House
• Horticultural and Domestic Show displays
• Music from Church and Pits
• Historical displays at the Old School Centre
• Refreshments at both the Old School Centre and Maningham House
• The cream tea stall was particularly popular
• The Ice cream sold out towards the end of the event
• The winners of the Scarecrow competition were:
• Adults category: Ross and Demelza Poldark
• Children’s category: Gru and Minions’ Scarecrow
• The next Illogan Parish Fair and Horticultural Show is planned for Saturday 7 August 2027.
• The scarecrow theme/category for 2027 will be announced early the following year to allow participants time to prepare.
• Thank you to everyone who helped organise, participate in, and attend the event.
• The event took just over £3k on the day but just over £4k with operating costs of £1700. = not finished for the year but initial indication is approx. £2k profit (subject to more operational costs)
• Charity donation is voted on at the next committee meeting

FC26/08/6            Chairman’s announcements

The Chairman thanked those Councillors who had volunteered to assist with Illogan Fun Day and encouraged as many Members as possible to offer their support if they were able to do so.

He also thanked Council Officers for their in-depth reports and expressed his appreciation to Councillor Crabtree for the considerable amount of work he had undertaken in researching the planning application for the land at Mary’s Well.

Members were encouraged to attend the Battle of Britain Service on the 9^th September.

FC26/08/7            To receive and approve the minutes of the Full Council meeting held on 15^th July and the Chairman to sign them

FC26/08/7.2       It was proposed by Councillor Ford, seconded by Councillor Mrs O’Donnell and resolved to receive and approve the minutes of the Full Council meeting held on the 15^th July and the Chairman to sign them.

On a vote being taken the matter was approved unanimously.

FC26/08/8            Matters arising from the minutes and a report on progress of actions, for information only

The mobile catering vendor for Illogan Park has signed and returned the agreement. They are currently finalising their plans and expect to open as soon as possible, likely after the summer holidays.

FC26/08/9            To receive the Delegated Decisions Register since the last meetings, ratify all decisions made and agree any future actions

FC26/08/9.2       It was proposed by Councillor Crabtree, seconded by Councillor Mrs O’Donnell and resolved to receive and ratify the Delegated Decisions Register.

On a vote being taken the matter was approved unanimously.

FC26/08/10        To receive reports on the payments, receipts and bank reconciliations for the month of July 2026 and agree any future actions

FC26/08/10.2    It was proposed by Councillor Crabtree, seconded by Councillor Mrs Edwards and resolved to receive the reports on the payments, receipts and bank reconciliations for the month of July 2026.

On a vote being taken the matter was approved unanimously.

FC26/08/11        To ratify the Card payments for the month of July 2026 and agree any future actions

FC26/08/11.2    It was proposed by Councillor Crabtree, seconded by Councillor Ms J Simmons and resolved to ratify card payments for the month of July 2026.

On a vote being taken the matter was approved unanimously.

FC26/08/12        To authorise payment of accounts for the month of August 2026 and agree any future actions (up to date list to be tabled at the meeting)

FC26/08/12.2    It was proposed by Councillor Crabtree, seconded by Councillor Ekinsmyth and resolved to authorise payment of accounts for the month of August 2026 in the sum of £14,591.01 including VAT.

On a vote being taken on the matter there were 12 votes FOR and 1 vote AGAINST.

FC26/08/13        To receive and update from the meeting with the sports clubs regarding the changing facilities, agree any future actions and any associated expenditure.

Members expressed concerns regarding the use of the changing facilities, including damage being caused, waste not being removed, and inadequate cleaning. It was noted that the Council would require assurances from all clubs using the facilities that, should the changing rooms be restored to an acceptable standard, they would be properly maintained, respected, and kept in good condition.

It was confirmed that the start of the rugby season had been delayed until 26 September 2026 due to drought conditions and the resulting hard ground.

Members noted that the proposed works to the changing rooms would be a short-term measure to enable clubs to continue participating in their sports. Longer-term solutions would need to be considered in due course.

It was suggested that the clubs could use the Council’s Biffa bins to dispose of their waste, rather than taking it home with them.

FC26/08/13.2    It was proposed by Councillor Cullimore, seconded by Councillor Mrs Thompson and resolved that Illogan Parish Council will seek to complete the agreed maintenance works programme in partnership with the Clubs, making use of volunteer support, available funding opportunities, and donations where appropriate. The Clerk is granted delegated authority to liaise with the Clubs and arrange the purchase of materials required to undertake the maintenance works, up to a maximum aggregate expenditure of £2,000.

On a vote being taken the matter was approved unanimously.

Councillor Mrs O’Donnell and 21 members of the public left the meeting at 7.49pm.

FC26/08/14        To receive additional information regarding the request from Illogan Parish Churchyard regarding the Illogan Review Article ‘Illogan Parish Regeneration Group Update: Use of Transferred Funds’, agree any future actions and any associated expenditure.

Councillor Mrs Edwards left the room.

Councillor Mrs O’Donnell re-entered the meeting at 7.51pm.

Members noted that the churchyard team had provided an estimate rather than a formal quotation. In addition, the document did not clearly identify the company as a limited company, despite its registration with Companies House. Members considered that a tree survey should have been completed before any costs for the proposed works were prepared.

The church’s status as a registered charity was noted, and the charity’s audited accounts submitted to the Charity Commission were discussed. Concerns were raised that the estimate included ongoing maintenance works. As the maintenance of both the churchyard and its tree stock would represent a continuing financial commitment, Members questioned how these costs would be funded in future years.

It was agreed that further information was required before any funding decision could be made. This should include a tree survey and additional fixed-price quotations from alternative contractors to enable a meaningful comparison of costs and scope.

FC26/08/14.2    It was proposed by Councillor Ford, seconded by Councillor Mrs O’Donnell and resolved that consideration of this item be deferred pending the receipt of further information, including additional fixed-price quotations and details of contractors’ qualifications and experience relevant to undertaking the works.

On a vote being taken on the matter there were 9 votes FOR and 2 votes AGAINST.

1 member of the public left the meeting at 8.24pm.

Councillor Mrs Edwards re-entered the meeting.

FC26/08/15        To receive a recommendation from the Finance, Resources and Projects Committee to write off the unpaid invoice for chocolate reindeer as a donation in support of the community and agree any future actions.

FC26/08/15.2    It was proposed by Councillor Holmes, seconded by Councillor Ms J Simmons and resolved to received and approve the recommendation from the Finance, Resources, and Projects Committee and to write off the unpaid invoice for chocolate reindeer as a donation in support of the community.

On a vote being taken on the matter there were 11 votes FOR and 2 votes AGAINST.

FC26/08/16        To receive an update on S106 funds and agree any future actions.

A portion of the Section 106 (S106) funding was allocated towards the additional play equipment installed at Illogan Park. The legal agreements relating to the remaining funds, which were initially thought to require expenditure by mid-October, have since been reviewed. This review confirmed that no spending deadline is specified within the agreements.

As a result, the Council may utilise the remaining funds at a time of its choosing. It was therefore suggested that the funds be retained until the transfer of land from Cornwall Council has been completed, after which they can be used to support improvements to those areas.

FC26/08/16.2    It was proposed by Councillor Cullimore, seconded by Councillor Mrs S Simmons and resolved that the remaining S106 funds be retained until the transfer of land from Cornwall Council has been completed, after which they can be used to support improvements to those areas.

On a vote being taken the matter was approved unanimously.

FC26/08/17        To receive the grant application from Cornwall Prostate Support Association and additional information requested, agree any future actions and any associated expenditure.

Members discussed the application and noted several discrepancies between the information provided in the application and the accompanying quotation. While the association operates across Cornwall, it appeared that no other organisations had been approached to seek funding support.

FC26/08/17.2    It was proposed by Councillor L Simmons, seconded by Councillor Mrs S Simmons and resolved that a grant would not be provided to Cornwall Prostate Support Association.

On a vote being taken on the matter there were 11 votes FOR and 0 votes AGAINST.

FC26/08/18        To receive an update on the MSAS units, agree any future actions and any associated expenditure.

The damaged speed sign had been returned following repair at the manufactures. We are liaising with Carn Brea Parish Council to re-erect it. We are experiencing difficulties extracting the data from the sign at Tehidy and are actively working to resolve the issues.

FC26/08/19        To consider the management, maintenance, and future development of parish council facilities; to receive a report from Council Officers, including Health and Safety; and to agree any appropriate future actions and associated expenditure.

There were no items raised.

FC26/08/20        To receive correspondence from the 8^th July 2026 until the 11^th August 2026, agree any appropriate responses and any future actions

There was no correspondence.

FC26/08/21        To receive reports from the Cornwall Councillors

Councillor Cliff Crawford reported on meetings and events he had attended during the previous month, he had also judged the Illogan Parish Fair Scarecrow competition.

FC26/08/22        To receive a 2-minute update from committee chairmen and note the minutes of the Governance Review Committee meetings held on the 8^th and 22^nd July 2026.

All information was in the minutes. The Committee had been working hard to make policies more user friendly and accessible.

FC26/08/23        To receive a 2-minute update from committee chairmen and note the minutes of the Climate, Environment and Planning Committee meetings held on the 15^th July and 5^th August 2026.

The Chairman commended members for their exemplary conduct at the previous meeting and thanked officers for their hard work in preparing the minutes and drafting the objections to the planning application at Mary’s Well.

FC26/08/24        To receive a 2-minute update from committee chairmen and note the minutes of the Community Events Committee meeting held on the 4^th August 2026.

All information was in the minutes. The Committee had been arranging Illogan Fun Day, the autumn litter pick, Illogan Remembrance Commemorations, and the Christmas event.

FC26/08/25        To receive a 2-minute update from the Council Representative on outside bodies including the Police Liaison Committee and on Councillors who have attended training courses or conferences

Councillors Crabtree, Mrs Edwards, and Mrs Thompson attended the Cormac Workshop, where they received information on environmental management processes and procedures, the impact of Storm Goretti on the highway network, and updates on pothole reporting and repair methods.

Councillor Crabtree had attended Cornwall Area Partnership meetings regarding Community Resilience and Emergency Planning; Housing and Planning; and Children and Young Families.

FC26/08/26        To consider items to be discussed at future meetings; agree where to discuss and timescales

It was agreed that there would be an agenda item to consider installing a bus shelter on Trevelyan Road.

FC26/08/27        Date & time of next meeting

The next meeting would be held on Wednesday 16^th September 2026,7.00pm in Illogan Parish Council Community Office.

FC26/08/28        That under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed

FC26/08/28.2    It was proposed by Councillor Ekinsmyth, seconded by Councillor Mrs Edwards and resolved that under the 1960 Public Bodies (Admission to Meetings) Act the press and public are excluded due to the confidential nature of the business to be discussed.

On a vote being taken the matter was approved unanimously.

1 member of the public left the meeting.

FC26/08/29        To receive quotes to Clear and Re-Tarmac the Footpath from Penwartha Estate to Paynters Lane, appoint a contractor, agree any future actions and any associated expenditure.

FC26/08/29.2    It was proposed by Councillor Mrs O’Donnell, seconded by Councillor Mrs S Simmons and resolved to defer this item for further information and site visit with the contractors, Clerk and either Councillor Ms J Simmons or L Simmons.

On a vote being taken the matter was approved unanimously.

FC26/08/30        To receive applications for the vacant position of Councillor, speak to candidates individually and consider any future actions

One application had been received. Councillors spoke to the candidate.

FC26/08/31        To re-admit members of the press and public

FC26/08/31.2    It was proposed by Councillor Ford, seconded by Councillor Crabtree and resolved to re-admit members of the press and public.

On a vote being taken the matter was approved unanimously.

1 member of the public re-entered the meeting.

FC26/08/32        To co-opt up to a Councillor to the Illogan Ward of the Council and co-opted Councillors to sign the Declaration of Acceptance of Office, to be witnessed by the Clerk

FC26/08/31.2    It was proposed by Councillor Mrs O’Donnell, seconded by Councillor L Simmons and resolved to co-opt Mr M Heason onto Illogan Parish Council.

On a vote being taken on the matter there were 12 votes FOR and 1 vote AGAINST.

There being no further business the meeting closed at 9.02pm.

Signed         …………………………………………………………………………………………………………

Date  …………………………………………………………………………………………………………

 

 

Accounts for Payment – August 2026

• Salaries – All Employees: £5971.82
• Paper – Office Smart: £42.48 (£35.40 + £7.08 VAT)
• IT Support & Licensing – Piran Tech: £1022.47 (£852.06 + £170.41 VAT)
• Emergency Light Inspection – Duchy Alarms: £156.00 (£130.00 + £26.00 VAT)
• Footpath maintenance, verge maintenance, tree works – Greens: £877.59 (£731.33 + £146.26 VAT)
• PA System Hire – RW Entertainment: £100.00
• Legionella Support July – Churchill Environmental Services: £122.76 (£102.30 + £20.46 VAT)
• Legionella Support August – Churchill Environmental Services: £122.76 (£102.30 + £20.46 VAT)
• Out of hours call handling – Phoneta: £32.84 (£27.37 + £5.47 VAT)
• Contractor – DIM Gardening and Groundwork Solutions: £2897.98
• Wasp nest removal – Simply the Pest: £120.00 (£100 + £20.00 VAT)
• Plants for Illogan Park and Marys Well – Cllr G Ford: £95.99
• Cleaning and Community Room Opening – X-treme Clean: £2427.00 (£2022.50 + £404.50 VAT)
• Electricity for Office – Octopus: £129.19 (£123.04 + £6.15 VAT)
• Credit for Office – Octopus: £59.68 (£56.84 + £2.84 VAT)
• Bank Charges – Unity Trust: £12.25
• Bin Emptying – Biffa: £104.76 (£87.30 + £17.46 VAT)
• Water for Illogan Park – Source for Business: £78.57
• Internet – BT: £57.10 (£47.58 + £9.52 VAT)
• Webhosting – SeaDogIT: £42.00 (£35.00 + £7.00 VAT)
• Data Protection Fee – ICO: £47.00
• IT Licenses – Croft: £21.59 (£17.99 + £3.60 VAT)

Totals

Total (ex. VAT): £13674.62

Total VAT: £867.21

Total to Pay (inc. VAT): £14541.83