Governance Review Committee
Meeting Summary
Members of the public are invited, and Councillors are summoned to attend a meeting of the Governance Review Committee of Illogan Parish Council.
Illogan Parish Council is committed to ensuring that its meetings are accessible to all. The venue includes accessible facilities. If you require reasonable adjustments or this notice in an alternative format, please contact the Parish Clerk as soon as possible.
Meeting Agenda
We look forward to your attendance.
Email: enquiries@illoganparishcouncil.gov.uk
Telephone: 01209 711433
- To receive and approve apologies for absence and agree any future actions
- Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25
- To consider applications from members for dispensations
- Public Participation
- To receive and approve the minutes of the meeting of the Governance Review Committee held on the 8th July 2026 and the Chairman to sign them
- Matters arising from the minutes and a report on progress of actions, for information only
- To receive and approve the Christmas Events Risk Assessments and agree any future actions
- To receive and approve the Lone Working Policy and Risk Assessment and agree any future actions.
- To receive and approve the Control of Substances Hazardous to Health Policy and Risk Assessment and agree any future actions.
- To receive and approve the Mary’s Well Policy and Risk Assessment and agree any future actions.
- To receive and approve the Manningham Wood and Path to the Churchyard Risk Assessment and agree any future actions.
- To receive and approve the Illogan Park Risk Assessment and agree any future actions.
- To review the Legionella Risk Assessment and agree any future actions.
- To review the Fire Risk Assessment for Illogan Park Changing Facilities and agree any future actions.
- To review the Fire Risk Assessment for Illogan Parish Council Community Office and agree any future actions.
- To receive and approve the Footpaths Risk Assessment and agree any future actions.
- To receive and approve the Rosemullion Park Risk Assessment and agree any future actions.
- To receive and approve the Land at the End of Woodbine Lane Risk Assessment and agree any future actions.
- To receive and approve the Parsonage Well Risk Assessment and agree any future actions.
- To receive and approve the Risk Register and agree any future actions
- To review the Dealing with Requests for Maintenance Policy and agree any future actions.
- To receive and approve the Use of Open Spaces for Events Policy and agree any future actions.
- To receive and approve the Gardening Volunteers Risk Assessment and agree any future actions.
- To receive and approve the Lost Children and Vulnerable Adults Policy and agree any future actions.
- Date and time of next meeting
January 2027, 7pm in Illogan Parish Council Community Office
Given under my hand this day Wednesday 14th July 2026.
Sarah Rimell, Clerk to the Council
Members of Committee: Councillors Graham Ford (Chairman), Maggie Thompson (Vice Chairman), Dave Crabtree, Anne Edwards, Paul Holmes, and Jean Pollock.
Download Agenda (66 KB)
Meeting Minutes
Disclaimer: The public is reminded that these are DRAFT minutes, which means that they are not approved at the time of publication and may be subject to amendment before final approval at the next Parish Council meeting. The agreed minutes will be uploaded once they have been agreed by the Council at the appropriate meeting.
DRAFT Minutes of the Governance Review Committee held in Illogan Parish Council Community Office, Trevelyan Road, Illogan on Wednesday 22nd July 2026 at 7pm.
Present:
Councillors Graham Ford (Chairman), Maggie Thompson (Vice Chairman), Dave Crabtree, Anne Edwards, Paul Holmes, and Jean Pollock.
Also present:
Mrs S Rimell, Clerk
The Chairman explained the safety procedures.
GR26/07/26. To receive and approve apologies for absence and agree any future actions
There were no apologies received; all members were present.
GR26/07/27. Members to declare disclosable pecuniary interests and non-registerable interests (including the details thereof) in respect of any items on the agenda and any gifts or hospitality over £25
There were no interests declared.
GR26/07/28. To consider applications from members for dispensations
There were no applications from members for dispensations.
GR26/07/29. Public participation
There were no members of the public present.
GR26/07/30. To receive and approve the minutes of the meetings of the Governance Review Committee held on the 8th July 2026 and the chairman to sign them
GR26/07/30.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and resolved that the minutes of the meeting of the Governance Review Committee held on the 8th July 2026, are received and approved and signed by the Chairman.
On a vote being taken the matter was approved unanimously.
GR26/07/31. Matters arising from the minutes and a report on progress of actions, for information only
There were no matters arising.
GR26/07/32. To receive and approve the Christmas Events Risk Assessments and agree any future actions
GR26/07/32.2 It was proposed by Councillor Mrs Edwards, seconded by Councillor Ford and resolved to receive and approve the Christmas Events Risk Assessments with the following amendments:
Page 5 – Existing Control Measures – 4th bullet – amend to read ‘A suitably qualified …’
Page 6 – Risks – include ‘electric shock’
Page 14 – Existing Control Measures – 1st bullet – amend to read ‘Councillors and Volunteers steward on site.’
Page 14 – Existing Control Measures – delete 2nd bullet.
Page 14 – Children – amend to ‘Children and Vulnerable Adults’
Page 15 – 1st bullet – amend to read ‘Parents, guardians and carers …’
Page 15 – 4th bullet – amend to read ‘ Lost children and vulnerable adult’
Page 18 – Existing Control Measures – amend to read ‘Briefed Councillors, volunteers …’
Page 20 – Who is at Rick? – include ‘Councillors’
Page 21 – Existing Control Measures – 2nd bullet – amend to read ‘Councillors and volunteers …’
Page 22 – Risks – 1st bullet – amend to read ‘ Child and vulnerable adult …’
Page 22 – Risks – 2nd bullet – amend to read ‘Children and vulnerable adults are accompanied by a parent/guardian or carer …’
Page 23 – Risks – 2nd bullet – include ‘guardian’
Page 23 – Existing Control Measures – 1st bullet – amend to read ‘Lost child and vulnerable adult procedures in place.’
Page 23 – Existing Control Measures – 2nd bullet – amend to read ‘Councillors and volunteers are …’
Page 23 – Existing Control Measures –3rd bullet – amend to read ‘Children and vulnerable adults remain the responsibility of parents, guardians and carers.’
Page 24 – Temporary Structures … – amend to read ‘ Covered Staging’.
Page 24 – Who is at risk? – include ‘Councillors’
Page 24 – replace all references to ‘temporary structures’ to ‘staging’
Page 26 – Who is at risk? – include ‘Councillors’ and ‘Employees’
Page 26 – Existing Control Measures – 1st bullet – amend to read ‘Generators operated by nominated and competent …’
Page 26 – Existing Control Measures – 2nd bullet – add ‘and fenced off’
Page 27 – Existing Control Measures- 1st bullet – amend to read ‘Event organisers brief Councillors and volunteers on …’
Page 27 – Existing Control Measures – 5th bullet – move to ‘Further action required’
Page 28 – Who is at risk? – include ‘Councillors’, ‘Employees’ and ‘Contractors’
Page 28 – Event Contingency – add ‘subject to compliance with Fire Regulations and Risk Assessments’
Page 30, 31 and 32 – add ‘Who is at risk?’
Page 34 – bullet 8 – amend to read ‘Councillor and Volunteer’
On a vote being taken the matter was approved unanimously.
GR26/07/33. To receive and approve the Lone Working Policy And Risk Assessment and agree any future actions.
GR26/07/33.2 It was proposed by Councillor Ford, seconded by Councillor Crabtree and resolved to receive and approve the Lone Working Policy and Risk Assessment.
On a vote being taken the matter was approved unanimously.
GR26/07/34. To receive and approve the Control Of Substances Hazardous To Health Policy And Risk Assessment and agree any future actions.
GR26/07/34.2 It was proposed by Councillor Miss Pollock, seconded by Councillor Holmes and resolved to receive and approve the Control of Substances Hazardous to Health (COSHH) Policy and Procedure.
On a vote being taken the matter was approved unanimously.
GR26/07/35. To receive and approve the Mary’s Well Policy And Risk Assessment and agree any future actions.
GR26/07/35.2 It was proposed by Councillor Crabtree, seconded by Councillor Ford and resolved to receive and approve the Mary’s Well Policy and Risk Assessment with the following amendments:
Page 5 – Existing Control Measures – add ‘PPE and hi-viz clothing is worn’
Page 8 – Further action required – amend to read ‘Issue a first aid kit to the Councillor volunteer to carry whilst at Mary’s Well.’
On a vote being taken the matter was approved unanimously.
GR26/07/36. To receive and approve the manningham wood and path to the churchyard risk assessment and agree any future actions.
GR26/07/36.2 It was proposed by Councillor Holmes, seconded by Councillor Ford and RESOLVED to receive and approve the Manningham Wood and Path to the Churchyard Risk Assessment with the following amendments:
- Page 3 – Litter picking – include ‘and volunteers’
- Page 9 – Existing control measures – add ‘Appropriate PPE is worn’
On a vote being taken the matter was approved unanimously.
GR26/07/37. To receive and approve the Illogan Park Risk Assessment and agree any future actions.
GR26/07/37.2 It was proposed by Councillor Ford, seconded by Councillor Crabtree and resolved to receive and approve the Illogan Park Risk Assessment with the following amendments:
Page 2 – Litter picking – add ‘and volunteers’
On a vote being taken the matter was approved unanimously.
GR26/07/38. To review the Legionella Risk Assessment and agree any future actions.
Councillor Holmes left the meeting at 7.53pm and re-entered at 7.56pm.
GR26/07/38.2 It was proposed by Councillor Mrs Edwards, seconded by Councillor Ford and resolved to obtain quotes for a new Legionella Risk Assessment for Illogan Parish Council Community Office, Illogan Park Public Conveniences, Illogan Park Water Fountain, Mary’s Well Water Fountain and if required Illogan Park Changing Facilities noting the change of use of the building.
On a vote being taken the matter was approved unanimously.
GR26/07/39. To review the Fire Risk Assessment For Illogan Park Changing Facilities and agree any future actions.
GR26/07/39.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and resolved to note the Fire Risk Assessment for Illogan Park Changing Facilities and to note that the building has been condemned and is no longer being used as changing facilities. The building may be utilised for storage purposes only, with access restricted to Council Officers. To obtain quotations for Fire Warden training for Council Officers.
On a vote being taken the matter was approved unanimously.
GR26/07/40. To review the Fire Risk Assessment For Illogan Parish Council Community Office and agree any future actions.
GR26/07/40.2 It was proposed by Councillor Ford, seconded by Councillor Crabtree and resolved that the Fire Risk Assessment for Illogan Parish Council Community Office has been reviewed and no amendments made.
On a vote being taken the matter was approved unanimously.
GR26/07/41. To receive and approve the Footpaths Risk Assessment and agree any future actions.
GR26/07/41.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and resolved to receive and approve the Footpaths Risk Assessment with the following amendments:
Page 4 – Existing control measures – 1st bullet – amend to read ‘Contractors have lone working arrangements in place.’
On a vote being taken the matter was approved unanimously.
GR26/07/42. To receive and approve the Rosemullion Park Risk Assessment and agree any future actions.
GR26/07/42.2 It was proposed by Councillor Ford, seconded by Councillor Holmes and resolved to receive and approve the Rosemullion Park Risk Assessment with the following amendments:
Page 3 – Persons at risk – add ‘Members of the public’
Page 6 – Persons at risk – add ‘Employees, Volunteers and Councillors’
Page 7 – Existing Control Measures – 1st bullet – amend to read ‘ Contractors and employees …’
On a vote being taken the matter was approved unanimously.
GR26/07/43. To receive and approve the Land At The End Of Woodbine Lane Risk Assessment and agree any future actions.
GR26/07/43.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and resolved to receive and approve the Land at the End of Woodbine Lane Risk Assessment with the following amendments:
Page 1 – Litter picking – include ‘and volunteers’
Page 14 – Potential Risks – add ‘Injuries from vibrations’
Pahe 15 – Existing control measures – add ‘Contractors have risk assessments in place’
On a vote being taken the matter was approved unanimously.
GR26/07/44. To receive and approve the Parsonage Well Risk Assessment and agree any future actions.
GR26/07/44.2 It was proposed by Councillor Crabtree, seconded by Councillor Mrs Thompson and resolved to receive and approve the Parsonage Well Risk Assessment.
On a vote being taken the matter was approved unanimously.
GR26/07/45. To receive and approve the Risk Register and agree any future actions
GR26/07/45.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and resolved to receive and approve the Risk Register.
On a vote being taken the matter was approved unanimously.
GR26/07/46. To review the Dealing With Requests For Maintenance Policy and agree any future actions.
GR26/07/46.2 It was proposed by Councillor Ford, seconded by Councillor Holmes and resolved that The Dealing with Requests for Maintenance Policy has been reviewed and no amendments made.
On a vote being taken the matter was approved unanimously.
GR26/07/47. To receive and approve the Use Of Open Spaces For Events Policy and agree any future actions.
GR26/07/47.2 It was proposed by Councillor Crabtree, seconded by Councillor Mrs Edwards and resolved to receive and approve The Use of Open Spaces for Events Policy with the following amendments:
Page 2 – Supporting documents … – add ‘Lost Children and Vulnerable Adults Policy’
Page 3 – Licences and Permissions – add a bullet to read ‘Gas Safety Certification’
Page 4 – Safeguarding – 2nd bullet – amend to read ‘A lost child and vulnerable adult procedure’
On a vote being taken the matter was approved unanimously.
GR26/07/48. To receive and approve the Gardening Volunteers Risk Assessment and agree any future actions.
GR26/07/48.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and resolved to receive and approve the Gardening Volunteers Risk Assessment wit the following amendments:
Title – amend to read ‘Gardening Volunteers’
Page 1 – Location – amend to read ‘Illogan Parish Council owned or managed land’
Page 2 – Existing control measures – amend to read ‘ Persons are not expected to complete manual handling tasks beyond their capabilities.’
Page 4 – Existing control measures – 1st bullet – amend to read ‘• Volunteers inform an Officer or Councillor …’
On a vote being taken the matter was approved unanimously.
GR26/07/49. To receive and approve the Lost Children And Vulnerable Adults Policy and agree any future actions.
GR26/07/49.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and resolved to receive and approve the Lost Children and Vulnerable Adults Policy with the following amendments:
Page 1 – Prevention measures – 1st bullet – amend to read ‘Responsible adults are requested to attend events with children and vulnerable adults.’
Page 1 – Prevention measures – 5th bullet – include ‘guardians’
Page 5 – Reuniting with a Parent or Carer – amend to read Reuniting with a Parent, Guardian or Carer’
On a vote being taken the matter was approved unanimously.
GR26/07/50. Date and time of next meeting
The next meeting would be held in January 2027, 7pm in the Illogan Parish Council Community Office.
There being no further business the Chairman closed the meeting at 8.46pm.
Signed: ………………………………………………………… Chairman
Date: ……………………………………..
Download Minutes (154 KB)