Governance Review Committee
Meeting Summary
Meeting Agenda
Members of the public are invited, and Councillors are summoned to attend a meeting of the Governance Review Committee of Illogan Parish Council.
Date: Wednesday 8th July 2026Time: 7:00pm
Location: Illogan Parish Council Community Office, Trevelyan Road, Illogan
We look forward to your attendance.
Illogan Parish Council is committed to ensuring that its meetings are accessible to all. The venue includes accessible facilities. If you require reasonable adjustments or this notice in an alternative format, please contact the Parish Clerk as soon as possible.
Email: enquiries@illoganparishcouncil.gov.uk
Telephone: 01209 711433
AGENDA
1. To elect a Chairman of the Governance Review Committee for the 2026/2027 municipal year.
2. To appoint a Vice Chairman of the Governance Review Committee for the 2026/2027 municipal year.
3. To receive and approve apologies for absence and agree any future actions
4. Members to declare disclosable pecuniary interests and non-registerable interests (including details thereof) in respect of any items on the agenda and any gifts or hospitality over £25
5. To consider applications from members for dispensations
6. Public Participation
7. To receive and approve the minutes of the meeting of the Governance Review Committee held on the 29th April 2026 and the Chairman to sign them
8. Matters arising from the minutes and a report on progress of actions, for information only
9. To receive and approve the amended Grant Policy and agree any future actions.
10. To receive and approve the amended Quotations and Tenders Policy and agree any future actions.
11. To receive and approve the amended Safeguarding Policy and agree any future actions.
12. To receive and approve the amended Good Governance Policy and agree any future actions.
13. To receive and approve the amended Policy For The Inspection And Repair Of The Road Owned And Managed By Illogan Parish Council and agree any future actions.
14. To receive and approve the amended Cornish Language Policy and agree any future actions.
15. To receive and approve the amended Community Engagement Policy and agree any future actions.
16. To receive and approve the amended Policy For The Control Of Weeds And Invasive Non-Native Plants On Land Owned Or Managed By Illogan Parish Council and agree any future actions
17. To receive and approve the amended Violence in the Workplace Policy and Risk Assessment and agree any future actions.
18. To receive and approve the amended Work-Related Stress Policy and Risk Assessment and agree any future actions.
19. To receive and approve the amended Council Office Risk Assessment and agree any future actions.
20. To receive and approve the amended Council Office Fire Policy and Risk Assessment and agree any future actions.
21. To receive and approve the amended Generic Litter Picking Event Risk Assessment and agree any future actions.
22. To review the Volunteer Pack and agree any future actions.
23. To review the Reserves Policy and agree any future actions.
24. To review the Lost Children Policy and agree any future actions.
25. Date and time of next meeting
Wednesday 22nd July 2026, 7pm in Illogan Parish Council Community Office
Given under my hand this day Wednesday 1st July 2026.
S Rimell
Sarah Rimell, Clerk to the Council
Members of Committee: Councillors Graham Ford (Chairman), Maggie Thompson (Vice Chairman), Dave Crabtree, Anne Edwards, Paul Holmes, and Jean Pollock.
Meeting Minutes
Minutes of the Governance Review Committee held in Illogan Parish Council Community Office, Trevelyan Road, Illogan on Wednesday 8th July 2026 at 7pm.
PRESENT:
Councillors Graham Ford (Chairman), Maggie Thompson (Vice Chairman), Dave Crabtree, Anne Edwards, Paul Holmes, and Jean Pollock.
ALSO PRESENT:
Mrs S Rimell, Clerk
The Chairman explained the safety procedures.
GR26/07/1. TO ELECT A CHAIRMAN OF THE GOVERNANCE REVIEW COMMITTEE FOR THE 2026/2027 MUNICIPAL YEAR.
GR26/07/1.2 It was proposed by Councillor Crabtree, seconded by Councillor Mrs Edwards and RESOLVED to elect Councillor Graham Ford as Chairman of the Governance Review Committee for the 2026/02027 municipal year.
On a vote being taken the matter was approved unanimously
GR26/07/2. TO APPOINT A VICE CHAIRMAN OF THE GOVERNANCE REVIEW COMMITTEE FOR THE 2026/2027 MUNICIPAL YEAR.
GR26/07/2.2 It was proposed by Councillor Crabtree, seconded by Councillor Mrs Edwards and RESOLVED to appoint Councillor Mrs Thompson as Vice Chairman of the Governance Review Committee for the 2026/2027 municipal year.
On a vote being taken the matter was approved unanimously.
GR26/07/3. TO RECEIVE AND APPROVE APOLOGIES FOR ABSENCE AND AGREE ANY FUTURE ACTIONS
There were no apologies received; all members were present.
GR26/07/4. MEMBERS TO DECLARE DISCLOSABLE PECUNIARY INTERESTS AND NON-REGISTERABLE INTERESTS (INCLUDING THE DETAILS THEREOF) IN RESPECT OF ANY ITEMS ON THE AGENDA AND ANY GIFTS OR HOSPITALITY OVER £25
There were no interests declared.
GR26/07/5. TO CONSIDER APPLICATIONS FROM MEMBERS FOR DISPENSATIONS
There were no applications from members for dispensations.
GR26/07/6. PUBLIC PARTICIPATION
There were no members of the public present.
GR26/07/7. TO RECEIVE AND APPROVE THE MINUTES OF THE MEETINGS OF THE GOVERNANCE REVIEW COMMITTEE HELD ON THE 29TH APRIL 2026 AND THE CHAIRMAN TO SIGN THEM
GR26/02/7.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and RESOLVED that the minutes of the meeting of the Governance Review Committee held on the 29th April 2026, are received and approved and signed by the Chairman.
On a vote being taken the matter was approved unanimously.
GR26/07/8. MATTERS ARISING FROM THE MINUTES AND A REPORT ON PROGRESS OF ACTIONS, FOR INFORMATION ONLY
There were no matters arising.
GR26/07/9. TO RECEIVE AND APPROVE THE AMENDED GRANT POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/9.2 It was proposed by Councillor Mrs Edwards, seconded by Councillor Mrs Thompson and RESOLVED to receive and approve the amended Grant Policy with the following amendments:
- Page 2 – Eligibility Criteria – To apply organisations must: – add a bullet point to read ‘Have a bank account in the name of the organisation.’
- Page 2 – Eligibility Criteria – To apply organisations must: – add a bullet point to read ‘Have a constitution.’
On a vote being taken the matter was approved unanimously.
GR26/07/10. TO RECEIVE AND APPROVE THE AMENDED QUOTATIONS AND TENDERS POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/10.2 It was proposed by Councillor Ford, seconded by Councillor Crabtree and RESOLVED to receive and approve the amended Quotations and Tenders Policy.
On a vote being taken the matter was approved unanimously.
GR26/07/11. TO RECEIVE AND APPROVE THE AMENDED SAFEGUARDING POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/11.2 It was proposed by Councillor Holmes, seconded by Councillor Ford and RESOLVED to receive and approve the amended Safeguarding Policy
On a vote being taken the matter was approved unanimously.
GR26/07/12. TO RECEIVE AND APPROVE THE AMENDED GOOD GOVERNANCE POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/12.2 It was proposed by Councillor Miss Pollock, seconded by Councillor Holmes and RESOLVED to receive and approve the amended Good Governance Policy.
On a vote being taken the matter was approved unanimously.
GR26/07/13. TO RECEIVE AND APPROVE THE AMENDED POLICY FOR THE INSPECTION AND REPAIR OF THE ROAD OWNED AND MANAGED BY ILLOGAN PARISH COUNCIL AND AGREE ANY FUTURE ACTIONS.
GR26/07/13.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Thompson and RESOLVED to receive ad approve the amended Policy for the Inspection and Repair of the Road Owned and Managed by Illogan Parish Council with the following amendments:
- Amend the title to read ‘Policy for the Inspection and Repair of Roads Owned and Managed by Illogan Parish Council’.
On a vote being taken the matter was approved unanimously.
GR26/07/14. TO RECEIVE AND APPROVE THE AMENDED CORNISH LANGUAGE POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/14.2 It was proposed by Councillor Holmes, seconded by Councillor Miss Pollock and RESOLVED to receive and approve the amended Cornish Language Policy with the following amendments:
- Page 3 – Bilingual Signage and Information – 1st bullet point – amend to read ‘Support the provision of bilingual English and Cornish signage where appropriate.’
On a vote being taken the matter was approved unanimously.
GR26/07/15. TO RECEIVE AND APPROVE THE AMENDED COMMUNITY ENGAGEMENT POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/15.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and RESOLVED to receive and approve the amended Community Engagement Policy
On a vote being taken the matter was approved unanimously.
GR26/07/16. TO RECEIVE AND APPROVE THE AMENDED POLICY FOR THE CONTROL OF WEEDS AND INVASIVE NON-NATIVE PLANTS ON LAND OWNED OR MANAGED BY ILLOGAN PARISH COUNCIL AND AGREE ANY FUTURE ACTIONS
GR26/07/16.2 It was proposed by Councillor Crabtree, seconded by Councillor Ford and RESOLVED to receive and approve the amended Policy For The Control Of Weeds And Invasive Non-Native Plants On Land Owned Or Managed By Illogan Parish Council
On a vote being taken the matter was approved unanimously.
GR26/07/17. TO RECEIVE AND APPROVE THE AMENDED VIOLENCE IN THE WORKPLACE POLICY AND RISK ASSESSMENT AND AGREE ANY FUTURE ACTIONS.
GR26/07/17.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and RESOLVED to receive and approve the amended Violence in the Workplace Policy and Risk Assessment.
On a vote being taken the matter was approved unanimously.
GR26/07/18. TO RECEIVE AND APPROVE THE AMENDED WORK-RELATED STRESS POLICY AND RISK ASSESSMENT AND AGREE ANY FUTURE ACTIONS.
GR26/07/18.2 It was proposed by Councillor Ford, seconded by Councillor Mrs Edwards and RESOLVED to receive and approve the amended Work-Related Stress Policy and Risk Assessment.
On a vote being taken the matter was approved unanimously.
GR26/07/19. TO RECEIVE AND APPROVE THE AMENDED COUNCIL OFFICE RISK ASSESSMENT AND AGREE ANY FUTURE ACTIONS.
GR26/07/19.2 It was proposed by Councillor Ford, seconded by Councillor Miss Pollock and RESOLVED to receive and approve the amended Council Office Risk Assessment.
On a vote being taken the matter was approved unanimously.
GR26/07/20. TO RECEIVE AND APPROVE THE AMENDED COUNCIL OFFICE FIRE POLICY AND RISK ASSESSMENT AND AGREE ANY FUTURE ACTIONS.
It was agreed to defer this item until the next meeting.
GR26/07/21. TO RECEIVE AND APPROVE THE AMENDED GENERIC LITTER PICKING EVENT RISK ASSESSMENT AND AGREE ANY FUTURE ACTIONS.
GR26/07/21.2 It was proposed by Councillor Mrs Edwards, seconded by Councillor Ford and RESOLVED to receive and approve the amended Generic Litter Picking Event Risk Assessment with the following amendments:
- Hand sanitiser will be purchased to be carried by Councillors during the litter pick.
- Page 5 – Further Action Required – amend to read ‘First aid kits are available at both the start and finish meeting points, and from the person collecting the filled litter bags and returning them to the collection point.’
- Page 11 – Existing Control Measures – 1st bullet point – amend to read ‘Participants must work in groups of at least two adults.’
On a vote being taken the matter was approved unanimously.
GR26/07/22. TO REVIEW THE VOLUNTEER PACK AND AGREE ANY FUTURE ACTIONS.
GR26/07/22.2 It was proposed by Councillor Miss Pollock, seconded by Councillor Mrs Thompson and RESOLVED that the Volunteer Pack has been reviewed and no amendments made.
Ona vote being taken the matter was approved unanimously.
GR26/07/23. TO REVIEW THE RESERVES POLICY AND AGREE ANY FUTURE ACTIONS.
GR26/07/23.2 It was proposed by Councillor Crabtree, seconded by Councillor Ford and RESOLVED to receive and approve the amended Reserves Policy.
On a vote being taken the matter was approved unanimously.
GR26/07/24. TO REVIEW THE LOST CHILDREN POLICY AND AGREE ANY FUTURE ACTIONS.
It was agreed to defer this item until the next meeting for further research.
GR26/07/25. DATE AND TIME OF NEXT MEETING
The next meeting would be held on Wednesday 22nd July 2026, 7pm in the council office.
There being no further business the Chairman closed the meeting at 8.11pm.
Signed: ………………………………………………………… Chairman
Date: ……………………………………..