Fire and Emergency Policy and Procedures

Clerk: Mrs Sarah Rimell

Address: Illogan Parish Council Community Office, Trevelyan Road, Illogan, TR16 4RG

Telephone: 01209 711433

Email: enquiries@illoganparishcouncil.gov.uk

Adopted: 31.07.19
Minute Number: GR19/07/10.2

Policy Statement

Illogan Parish Council minimises the risk of fire in its premises by providing appropriate standards of fire protection.

This Policy applies to all premises owned, rented or managed by Illogan Parish Council.

The Regulatory Reform Order 2005 (Fire Safety) requires a person who has some level of control over premises to be identified as the responsible person. The responsible person must take measures to reduce the risk from fire and ensure that persons using the building can escape safely should there be a fire.

The fire safety order applies to all non-domestic premises in England and Wales.

This Policy applies to all employees, Councillors, members of the public and any others using the premises.

Illogan Parish Council will as far as is reasonably practicable ensure the safety of employees and others by undertaking risk assessments and implementing safe systems, training, guidance and advice.

Illogan Parish Council have overall responsibility for fire safety.

The Clerk is the responsible person for the Council Offices.

Illogan Parish Council will seek advice from a competent safety consultant as necessary.

Illogan Parish Council will comply with the requirements of the landlord of any rented premises.

Policy Aim

To ensure the safety of users of the premises, members of the public, employees and others who may be affected by a fire.

Procedure

The basis of fire safety is risk assessment:

  1. Illogan Parish Council engage the services of a competent consultant to undertake all fire risk assessments and advise on any required remedial action.
  2. The Governance Review Committee will review the risk assessment and recommendations and take any action necessary.
  3. Risk assessments will be reviewed annually and at other times if there have been significant changes to the building or its use.
  4. Each user group of Illogan Park Changing Rooms will appoint a responsible person.
  5. The Council operates a good housekeeping policy in all its establishments ensuring that:
    1. Ignition and flammable sources are not stored together;
    2. Rubbish is kept to a minimum and is kept within an allocated area;
    3. Heaters are usually wall mounted; and
    4. Electrical equipment will be visually checked on each use, PAT tested as necessary and taken immediately out of use if faulty.

Fire Evacuation

Fire evacuation procedures are clearly displayed and explained to visitors and others.

Fire exits, and escape routes must be kept clear of all obstructions.

Fire extinguishers and other equipment will be checked annually by a suitably qualified contractor.

Fire doors must be unlocked or easily opened when premises are in use.

Training and Information

All employees will receive appropriate training in fire safety and emergency procedures.

Legislation

Regulatory Reform (Fire Safety) Order 2005

Review

Review Date Reviewed By Amendments Minute Number
26.01.22 Governance Review Committee
  • Page 1 – Policy Statement – 2nd paragraph amended to read “This Policy applies to all premises owned / rented /managed by Illogan Parish Council.”
  • Page 1 – Policy Statement – added paragraph to read “Illogan Parish Council will comply with the requirements of the landlord of any rented premises.”
 GR22/01/17.2
22.02.23 Governance Review Committee Page 1 – Procedure – 2nd bullet point amended to read “The Clerk will inform the Governance Review Committee …” GR23/02/28.2
24.01.24 Governance Review Committee Page 2 – Fire Evacuation – 3rd line amended to read “Fire extinguishers and other equipment will be checked annually by a suitably qualified contractor.” GR24/01/20.2
22.01.25 Governance Review Committee
  • Page 1 – Policy Statement – 5th paragraph amended to read “This Policy applies to all employees, Councillors …”
  • Page 1 – Procedure – bullet point 1 amended to read “Illogan Parish Council engage the services of a competent consultant to undertake all fire risk assessments and advise on any required remedial action.”
  • Page 1 – Procedure – bullet point 2 amended to read “The Governance Review Committee will review the risk assessment and recommendations and take any action necessary.”
 GR25/01/24.2
28.01.26 Governance Review Committee Page 1 – 1st paragraph amended to read “Illogan Parish Council minimises the risk of fire in its premises appropriate standards of fire protection.” GR26/01/19.2