Information Available From Illogan Parish Council Under The Model Publication Scheme

Clerk: Mrs Sarah Rimell

Address: Illogan Parish Council Community Office, Trevelyan Road, Illogan, TR16 4RG

Telephone: 01209 711433

Email: enquiries@illoganparishcouncil.gov.uk

Adopted: 11.06.14
Minute Number: GR14/06/14.2

Information to be Published How the Information Can be Obtained Cost

Class 1 – Who We Are and What We Do

Organisational information, structures, locations and contacts.

This will be current information only.

N.B. Councils should already be publishing as much information as possible about how they can be contacted.
Who’s who on the Council and its Committees Hard copy
Website		 20p per sheet
Free
Contact details for Clerk and Council Members Hard copy
Website		 20p per sheet
Free
Location of main Council office and accessibility details Hard copy
Website		 20p per sheet
Free
Staffing structure Hard copy
Website		 20p per sheet
Free

Class 2 – What We Spend and How We Spend It

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.
Annual return form and report by auditor Hard copy 20p per sheet
Finalised budget Hard copy 20p per sheet
Precept Hard copy 20p per sheet
Borrowing Approval letter No information held
Financial Standing Orders and Regulations Hard copy 20p per sheet
Grants given and received Hard copy
Website		 20p per sheet
Free
List of current contracts awarded and value of contract Hard copy 20p per sheet
Members’ allowances and expenses Hard copy 20p per sheet

Class 3 – What Our Priorities Are and How We Are Doing

Strategies and plans, performance indicators, audits, inspections and reviews.
Parish Plan, current and previous year as a minimum Hard copy
Website		 20p per sheet
Free
Annual Report to Parish Hard copy
Website		 20p per sheet
Free
Quality status Under review
Local charters drawn up in accordance with DCLG guidelines Hard copy 20p per sheet

Class 4 – How We Make Decisions

Decision making processes and records of decisions.

Current and previous year as a minimum.
Timetable of meetings, Council, Committee/sub-committee meetings and parish meetings Hard copy
Website		 20p per sheet
Free
Agendas of meetings Hard copy
Website		 20p per sheet
Free
Minutes of meetings, excluding information that is properly regarded as private to the meeting Hard copy
Website		 20p per sheet
Free
Reports presented to council meetings, excluding information that is properly regarded as private to the meeting Hard copy 20p per sheet
Responses to consultation papers Hard copy 20p per sheet
Responses to planning applications Hard copy
Website		 20p per sheet
Free
Bye-laws Hard copy 20p per sheet

Class 5 – Our Policies and Procedures

Current written protocols, policies and procedures for delivering our services and responsibilities.

Current information only.
Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
 Hard copy 20p per sheet
Policies and procedures for the provision of services and about the employment of staff:

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies, including current vacancies
  • Policies and procedures for handling requests for information
  • Complaints procedures, including those covering requests for information and operating the publication scheme
 Hard copy 20p per sheet
Information security policy Hard copy 20p per sheet
Records management policies, records retention, destruction and archive Hard copy 20p per sheet
Data protection policies Hard copy 20p per sheet
Schedule of charges, for the publication of information At end of this document

Class 6 – Lists and Registers

Currently maintained lists and registers only.
Any publicly available register or list, if any are held this should be publicised; in most circumstances existing access provisions will suffice Available for inspection by prior request
Assets Register Available for inspection by prior request
Disclosure log, indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils Available for inspection by prior request
Register of Members’ Interests Available for inspection by prior request
Website
Register of gifts and hospitality Available for inspection by prior request

Class 7 – The Services We Offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses.

Current information only.
Allotments Website Free
Burial grounds and closed churchyards Hard copy 20p per sheet
Community centres and village halls Hard copy 20p per sheet
Parks, playing fields and recreational facilities Hard copy
Website		 20p per sheet
Free
Seating, litter bins, clocks, memorials and lighting Hard copy 20p per sheet
Bus shelters Hard copy 20p per sheet
Markets Hard copy 20p per sheet
Public conveniences Hard copy 20p per sheet
Agency agreements Hard copy 20p per sheet
A summary of services for which the council is entitled to recover a fee, together with those fees, e.g. burial fees Hard copy 20p per sheet

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above.
Newsletter Website
Delivered throughout parish		 Free
Free

6. Contact Details

The person designated with responsibility for this scheme on behalf of Illogan Parish Council is the Parish Clerk – Mrs Sarah Rimell, Clerk, Illogan Parish Council Community Office, Trevelyan Road, Illogan, Redruth, Cornwall, TR16 4RG.

7. Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

Type of Charge Description Basis of Charge
Disbursement cost Photocopying @ 20p per sheet, black & white Actual cost* – 42p, Paper £0.008 / Photocopier £0.005 / Manpower £0.41 per min
Photocopying @ 25p per sheet, colour Actual cost – 46p, Paper £0.008 / Photocopier £0.04 / Manpower £0.41 per min
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation, quote the actual statute
Other

* The actual cost incurred by the public authority.

Record of Review

Review Date Reviewed By Amendments Minute No
27.01.16 Governance Review Committee No amendments GR16/04/21.2
26.04.17 Governance Review Committee No amendments GR17/04/19.2
25.04.18 Governance Review Committee No amendments GR18/04/19.2
24.04.19 Governance Review Committee None GR19/04/21.2
23.03.22 Governance Review Committee None GR22/03/19.2
27.09.23 Governance Review Committee Page 7 – 6. Contact Details – amend to read ‘Mrs Sarah Rimell, Clerk, Illogan Parish Council Community Office, Trevelyan Road, Illogan, Redruth, Cornwall, TR16 4RG.’ GR23/09/13.2
27.03.24 Governance Review Committee None GR24/03/18.2
09.07.25 Governance Review Committee None GR25/07/18.2
25.02.26 Governance Review Committee None GR26/02//20.2